Cheat Mountain Club                   

 

* Note – PLEASE MAKE CHECK PAYABLE TO:  ___________________________. 

Mail Deposit Check to:

Pat Graney
PCG Inc
412 Tennessee Avenue,
Charleston WV 25302

Dottie Hedrick – Lodge Caretaker
76 Hatchery Run Road
Durbin WV 26264
(304) 456-4627 Main                           
(304)-636-5890 Home
www.CheatMountainClub.com
Email: dottie_hedrick@yahoo.com

Contracting Guest Name:  
(Person responsible for informing all guests occupying the lodge under the terms of this contract of its provisions and the limited responsibility of CMC and its shareholders and agents.)

Address: 
Phone :
Email: Business :
Fax :

Check-in Date: (3:00 pm): _______________.
Check-out Date: (11:00 am): _____________.
Number of Nights: 
Anticipated Number in Party______.
Date of this rental confirmation:______.
Per Night Rate: $950.00
Lodge Charge:
Advance Payment/Deposit (50% of total lodge charge):______.
Deposit Due Date: ________.
Balance: (Due at check out) ________.

Thank you for your reservation.  Please sign and return this occupancy agreement along with a Check Made Payable to: _______________________________ for the advanced payment amount.   

This agreement is made between the Contracting Guest and The Cheat Mountain Club.  The Contracting Guest agrees as follows:
The Contracting Guest shall reimburse owner for any damages to the owner’s premises, furniture, fixtures, and equipment which occur during the occupant’s tenancy.
The Contracting Guest shall reimburse the owner for all of occupants’ long distance telephone calls and internet service fees that exceed occasional and reasonable during occupant stay. 
The Contracting Guest shall ensure that all other persons occupying the premises adhere to all posted rules and regulations applicable to the premises, and this agreement – including the HRHA Policy statement attached to this agreement.

If the premises become uninhabitable prior to check-in by reason of destruction, damage, natural disaster, or any other reason beyond the control of owner, this reservation shall be canceled and Contracting Guest shall receive a return of his/her deposit.  The owner shall not be liable for any damages (consequential or otherwise), monetary losses, or alternative reservations associated with the cancellation of the reservation for the reasons described above.
This agreement stipulates 23 or fewer occupants during the term hereof.  Additional persons will be permitted for meals and visitation as temporary guests only. 
Pets are not allowed in the lodge. If this rule is violated, any advance payments shall be forfeited as liquidated damages (consequential or otherwise) and occupant shall be required to vacate premises. 
A fee of $50.00 will be charged in the event of cancellation thirty days or more prior to commencement term.  If written notice of cancellation is not provided at least thirty (30) days prior to commencement term, the reservation deposit shall be forfeited.
The Contracting Guest shall hold harmless the owner, Cheat Mountain Club, Inc., its shareholders and Manager, including assistants engaged by the Manager, for injuries or death sustained on the Cheat Mountain Club, Inc. property or surrounding areas. The Contracting Guest understands the inherent dangers associated with outdoor recreation, including, but not limited to, water related activities, skiing, snowshoeing and mountain climbing.  If such activities are undertaken, occupants shall utilize their own equipment as neither Cheat Mountain Club nor its shareholders can permit the use of recreational equipment housed in the garage, which equipment is owned by the shareholders.
This agreement shall be governed by West Virginia law and shall be binding upon and inure to the benefit of the parties hereto, their heirs, personal representatives, successors and assigns.  This agreement may not be assigned by the occupant without the written consent of the owner.  In the unlikely event of litigation, the parties agree to litigate exclusively in West Virginia in the event that arbitration at the insistence of Cheat Mountain Club does not resolve all issues.
The Contracting Guest understands that Cheat Mountain Club has contracted with a service provider who is referred to as Manager in this agreement.  The Manager, Gladys Critchley, will be recruiting assistance as may be required to provide meals, cleaning, and other services as may be required by the Contracting Guest.  The Contracting Guest shall make arrangements to reimburse the Manager for all food and supplies procured to and services requested by the Contracting Guest.  Cheat Mountain Club believes this service provider is familiar with the equipment and lodge, can provide high-quality food and service, and will maintain a safe and clean premises.  Cheat Mountain Club is confident the Manager is fully familiar with the terms under which Cheat Mountain Club shareholders are permitting others to enjoy the use of this historic property and of the conditions Cheat Mountain Club and its guests must abide for fishing and use of the common community property of Hatchery Run within which the Cheat Mountain Club property exists.

Cheat Mountain Club Shareholders and its Manager trust you will enjoy your stay and assist in maintaining this historic property for future generations.  Please take time to acquaint yourself with the rich history of Cheat Mountain Club and please add your name to our registry of notable guests.  Complaints and suggestions may be addressed to Ronald G. Pearson at rongpearson@gmail.com

Date Executed:  ________________          
Contracting Guest:  ­­­­­­­­­­­­­­_______________________________________________________                                                                                            

Date Executed:  02-01-16          
 Stuart Revercomb
     Stuart Revercomb for Cheat Mountain Club

 

  • Please see attached HRHA Guidelines (to which the CMC belongs) that are part of this contract.

 

 

 

Hatchery Run Homeowners Association                       
Policy Statement for Guests and Owners
             
This Policy Statement is provided to inform and to educate family members, guests, and renters about the land-use policies and practices we have all agreed to as part of the Hatchery Run Homeowners Association (HRHA) of which the CMC is a part.

We are delighted that you want to share the magic of Cheat and we offer this statement so that you will clearly understand what is expected in terms of common access through private property, rules for foot trails, bike trails, horse trails, guns, hunting and fishing, and use of the Nature Conservancy Preserve. We must work together to keep the unique environment we enjoy on Cheat Mountain relatively unspoiled for it is a sensitive and easily damaged ecological system. One simple rule we can all follow is to leave no evidence of our presence as we use it.

TRAILS
           
There are five primary trails on the HRHA property that are all open to owners and guests for walking.  General rules for all trails include:

1.  Our trails are maintained by the HRHA and volunteers for the benefit and enjoyment of all owners and guests.  They are primarily intended for foot travel. Please help us by keeping these trails clear, clean and passable.  Please do not remove ferns, other plants and shrubs or trees from nearby the trails for the purposes of transplanting.

2.  As you use our trails, please be respectful of private homes and the Cheat Mountain Club.  Stay on designated trails, do not walk up on porches, peer into windows, or cut across yards or driveways on foot or on skis, even if you think no one is home.  While our common trails are for the benefit of all, the homes and Club are private.

3. Horses and motorized vehicles are restricted to Red Run Road, the River Road and Allegheny Mountain Road.  In no case are horses, motorized vehicles, including four wheelers, golf carts, or motorcycles, allowed on HRHA trails. Members may seek a specific exception to this guideline if they petition the HRHA officers to use a Golf Cart on a trail if the trail is not wet and will not be damaged by its use. During extremely wet or muddy times, please do not use mountain bikes on the trails. During winter snow times, volunteers set parallel cross country ski tracks. If there are tracks set, please snowshoe or walk adjacent to these tracks versus on them. 

4.  As a reminder, please be aware that it is illegal to operate a motorized off-road vehicle on Forest Service land.  The vehicle will be impounded if you are caught.

TRAIL DESCRIPTIONS In Our Immediate Area:

Our common trails include:

1.  The Blue/River trail parallels the Shavers Fork River heading upstream from the Club to the southern end of the property, ending at the HRHA common land area above the Richards’ home.  Access to this trail is by foot, ski and bike only.  No horses or motorized vehicles are permitted on the Blue/River trail. 

2.   The Red/Beaver Pond trail starts at the Swinging Bridge, crosses the field and railroad tracks and heads alongside the pond, and then parallels Fish Hatchery Run past the Drakes’ home, continues past the Cheat Mountain Trails LLC building (Petitto) and leads onto the Forest Service land across Fish Hatchery Run.  Access to this trail is by foot, ski or bike. No horses or motorized vehicles are permitted on the Red Trail.

3.  The Yellow/Spring trail starts at the main entrance to CMC and parallels the railroad tracks upstream, crosses the Drakes’ driveway and crosses a foot bridge across Fish Hatchery Run and eventually crosses the railroad tracks and goes up the River Road to the common land on the river above the Richards, where it joins the Blue Trail.  Access to this trail is by foot, ski or bike only. No horses or motorized vehicles are permitted on the Yellow Trail.

4.  The Green trail starts at the downriver side of the CMC lawn and takes in a small circle that parallels the river downstream and ends at the ponds near the CMC entrance.  Access to this trail is by foot, ski and bike only. No horses or motorized vehicles are permitted on the Green trail.

5.  The Hemlock trail starts at the swinging bridge and is totally on the Nature Conservancy property across the Shavers Fork.  Access to this trail is by foot and ski only.  No bikes or mechanized equipment including mowers are allowed on this trail.  It is the goal of the Nature Conservancy to keep this 34-acre tract as free from human touch as possible.  We have entered into a use agreement with the Nature Conservancy that requires HRHA owners and guests to stay on designated trails when on this property and to not remove any plants nor depart the trail for river access for fishing.

FISHING

All fishing in the Shaver Fork and Fish Hatchery Run along the entire HRHA boundary has been catch-and-release fly fishing only since 1992.  HRHA pays to privately stock the Shavers Fork River with a goal of maintaining a high class trout fishery for our members, guests and renters.

Unfortunately, we are experiencing increased poaching and fishing pressure from outside parties.  Poaching or taking fish from the river makes fishery management very expensive and difficult.  Please confront non-owners, unknown guests or trespassers who are not complying with the catch-and-release fly fishing only rule and kindly ask them to comply.  In the case of poachers, introduce yourself as a HRHA member or guest and explain that we pay to stock the river and ask them to leave. You can also inform the poacher that this is a private river and that they are trespassing. Further advise them that this section of the Shavers Fork is private and that we have and will exercise the right to prosecute trespassers.  In the event the poacher has taken more than the legal limit of six fish, please call the local WV DNR conservation officer at 1-800 NET-GAME and inform them that he / she has twice broken the law.  Try and get the poachers name or vehicle license plate number before you make the call.

We have developed an alternative to “fly fishing only” for our members and their guests, renters, etc.  The two ponds at the entrance to CMC are now available to all homeowners and their guests for catch-and-release spin and fly fishing.  While the HRHA goal is to encourage fly fishing, some children are too young to participate and want to experience the joy of catching and releasing a fish.  HRHA officers budget additional money each year to try and keep these ponds well stocked so that children and other non-fly fishermen will have a local place to fish.  Please use single hooks only.  Treble hooks are not allowed.  If you seriously damage a trout trying to release it in the ponds or river (draw blood from the gills) do not put it back in the water. Kill it, put it in the cooler and eat it!  It will not survive. 

GUNS AND HUNTING

HRHA CCR’s prohibit the discharge of firearms on all HRHA property.  No hunting or shooting is permitted on any of our lands.  Hunting is permitted in the National Forest but the officers of the HRHA strongly discourage nearby hunting.  Please leave a very large margin for safety, keeping in mind that children, hikers, horseback riders and dogs often roam off the HRHA property into the National Forest lands, and that many of our trails lead into the National Forest.
 
Trap or skeet shooting is NOT allowed on the HRHA property. Please consult with Grace or your host for a recommended location far enough off the property to safely shoot.

The Officers of HRHA thank you for respecting these guidelines.  As a community we are privileged to be caretakers of this rare and valuable ecosystem.  It is our responsibility to future generations to care for it wisely.  In the case of questions please contact Grace Varner or your host for a clarification of these policies while at the CMC.
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© 2003. The Cheat Mountain Club. All Rights Reserved
P.O. Box 28, Durbin, WV, 26264
304- 456-4627